Pages 1+ : $0.30/pg up to $200 (requires EMR) $9.50 per copy for radiography copies; sales tax, postage, Yes- defined as "a reasonable costs incurred by a health care provider in making. Yes, we work with Ciox, MRO, and ScanSTAT. For information on these rates, please contact the State Board of Workers Compensation at 404-656-2048 or visit the website at http://sbwc.georgia.gov. CITE: Justia US Law|law.justia.com/codes/wyoming, 8 City Blvd. Search Fee: $25.34 $23.04 Flat Fee Only, Paper Records: Pages 1+ : $0.76 per page. Admin. Pages 1+ : $1.35 per page Search Fee : $10.00 17935(e) and 45 CFR 164.524 (relating to access of individuals to protect health information), as follows: a. Pages 26+: $0.75 per page, Electronic Records: Search Fee : $25.00 Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) Pages 11 50 : $0.50 per page EffectiveJuly 1, 2015, the Department of Community Health (DCH) becamethe state entity responsible for calculating the annual inflation adjustment and publishing the revised rates for medical records retrieval. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any choice is clear, conspicuous and specific. We bill you the same day we complete your order. X-rays: $10 Search Fee + the actual per-page cost of reproduction, Welcome Medical Records Price Index 2022 Medical Records Price Index 2022 The Medical Records Price Index is published to the Ohio Department of Health website annually and establishes the maximum amounts health care providers may charge for copying a patient's medical record. Below are each states current copy fees. $20 plus $1 per page for 21 30 pages Pages 1 25 : $1.00 per page Pages 1 - 40: $0.27/page State law [K.S.A. Search Fee: $27.46 Pages 21 60 : $0.90 per page Contact Medicaid Care Management Organizations (CMOs), File a Complaint about a Licensed Facility, Facebook page for Georgia Department of Community Health, Twitter page for Georgia Department of Community Health, Linkedin page for Georgia Department of Community Health, YouTube page for Georgia Department of Community Health, Medicaid Sign-Up Portal (Georgia Gateway). An Ohio.gov website belongs to an official government organization in the State of Ohio. http://www.hhs.gov/ocr/office/about/contactus/index.html. $0.76/page (11-50) Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. Does your service integrate with any case management systems? Search Fee: $20.00 (includes pages 1 - 5) Accordingly, the rates effective July 1, 2022,are as follows: Also, please note that the State Board of Workers Compensation has instituted medical record retrieval rates that apply specifically to workers compensation cases. Pages 61+ : $0.50 per page For questions or comments about the IRS Nationwide Tax Forums, please contact taxforums@irs.gov. Note: For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in a electronic document, a charge of 50% of the per page charge for paper copies listed above. Search Fee/ Labor Charge/ Processing Charge. Pages 31+ : $0.50 per page Proof of indigency affidavit may be required. Montana Code Annotated 2015 (50-16-540) Nevada Medical Record Fee Schedule Pages 1+ $0.60 per page X-rays and other media Reasonable fees may be charged. hb```b``b`e`,e`@ >F}N Pages 51+ : $0.27 per page Effective January 1, 2022, this new law will expand the circumstances that a healthcare facility must provide a patient one complete copy of their medical records free of charge. Pages 1 - 20: $1.25 per page Search Fee : $30.00 flat fee (first 150 pages) Pages 1-30 = $15.00 (flat rate applies if record is less than 30 pages), Hospital Records: Pages 1-100 = $1.00/ page, Clinics and Physicians: Pages 1-100 = $1.00/ page, capped at $100 for full record. Similarly, the labor costs under 45 CFR 164.524(c)(4) shall not include the cost attributable to search and retrieval of the records. We will do our best to update this list as we receive new, verified statute information. In addition to the amounts listed previously, charges may also be assessed for the actual cost of postage, shipping and delivery of the requested records. Must be specified in the request letter. Pages 1-25 = $0.75/ page ($10.00 minimum), Pages 26-100 = $0.50/ page; Pages 100+= $0.25/ page. Search Fee : $ 25.00 CHDA certified members eligible for $50.00 voucher! Search Fee: $5.00 Pages 41+: $0.32/page, Electronic Records Provided in an Electronic Medium: Hamilton, OH 45012. . Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. randomly contacted for medical records from December 1, 2022, to May 5, 2023. If you have questions, please consult with your own legal counsel. Pages: 1+: $0.50 per page Pages 11-50: $0.50 per page Certification Fee : $25.00, Section 11-1-52, Mississippi Code of 1972, Workers Comp: Pages 1 30 : $0.65 per page SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Max fee for electronic records: $170.26 (regardless of number of admissions), Search Fee (For Non-patient Related Requests): $23.13, Certification (For Non-patient Related Requests): $9.38/request, Search Fee (Paper): $7.50 (Includes pages 1-16). $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 Pages 11 40 : $0.85 per page Max Fee for Electronic Records: $100.00 per request, X-rays: Pages 1+ (paper records) : $0.40 per page Pages 26+ : $0.50 per page Pages 3 - 6 are a list of waived tests in alpha order by category. Actual cost of any required postage may also be charged. 1-1041.4 and 2501-2506) and the regulations promulgated thereunder. 0000052285 00000 n Office of Analytics and Program Improvement, Medicaid Promoting Interoperability Program. X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) The fee may not include costs associated with verification; documentation; searching for and retrieving the PHI; maintaining systems; recouping capital for data access, storage, or infrastructure; or other costs not listed above even if such costs are authorized by State law. Production of records to support any claim under Social Security or any Federal or State financial needs-based program; Supplying records requested by a district attorney. To our customers impacted by the COVID-19 coronavirus", we're here to help if you need assistance. Pages 250+ : $0.35 per page Per page fee for paper pages 61+. Records Requested For Dates of Injury Only: 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) We also offer a wide range of time- and cost-saving document management services. WAC 246-08-0400. Reasonable fees for duplicating x-rays, imaging and other records maintained in non-paper format. However, the fee limitation set forth in 45 CFR 164.524(c)(4) applies only to individuals requests for access to their own PHI, and does not apply to an individuals request to transmit PHI to a third party. You can rely on RRS to retrieve records from all 50 US states. OAR 847-012-0000, Search Fee: Pages 351+ : $0.25 per page, Electronic Records Pages 26 50 : $0.84 per page If no records are found, a $25.00 maximum clerical fee may be charged. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. x-rays, monitoring strips, microfilm, etc. Pages 1 25 : $1.12 per page If you notice a fee is incorrect or outdated, pleaseContact Us. Below are each state's current copy fees. Pages 351+ : $0.25 per page Physician Records: Pages 1-500 = $25.00; Pages 500+ = $50.00, For requests after July 18, 2018, electronic records are assessed at 50% of the paper records rates. Areasonable fee may be charged. Social Security: No charge for any request made under the provision of the Social Security Act. Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Pages 1+: $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: 0000007748 00000 n Microfilm : $23.04 + $2.29 per page, District Attorney Requests: In this situation, once you inform us, we go back to the provider to get whats missing at no additional fee to you. Microfilm or other media: $2.10 per page, Financial Inquiries for further clarification on this exception should be directed to the Office of Civil Rights, United States Department of Health and Human Services, 200 Independence Avenue, SW, Room 509F, HHH Building, Washington, DC 20201, (866) 627-7748, Pages 101+ : $0.66 per page 0000006244 00000 n Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. $27.14 Flat Fee, Search Fee: $5.00 (includes the first page) The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. 19 Del.C. MAX FEE : $200.00, Clinic Records: Annual Adjustment to Fees That May be Charged by a Health Care Provider for Providing Copies of a Patient's Health Care Records Statutory Authority Pursuant to Wis. Stat. Search Fee : $25.34 hb``a``:01G30J11p660eoH Ox 60D4Ora:}fLBF23pZ m$ I understand that: I may revoke (take back) this authorization at any time. X-rays : $10 Search Fee + the actual per page cost of reproduction, Workers Comp: $5.00 for records sent within 7 days of request. Pages 21 - 30: $1.00 per page Pages 151+ : $0.20 per page Section 144.291 definitions Section 144.292 patient rights and access to their medical records, cost of copying medical records, when records can be withheld Section 144.293 release or disclosure of health records The Workers' Pages 1 20 : $1.55 per page Datafied simplifies record collection Datafied contracted to retrieve the requested s. also help copy records for high . 160.203. Pages 50+ : $0.35 per page, Division ofWorkers Compensation Fee Schedule, First copy of records isFREEto the patient. X-rays/Other Media: Reasonable costs, but not exceed $25.00, Rush Fee: $20.00 (for requests completed and delivered within 48 hours), $0.56 per page for all pages following the first 30 pages, Max fee for electronic records: $227.00 per admission, Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. hbbd```b``z "I^"YA$8 , `(T 8 VL R7Rf Pages 51 250 : $0.60 per page Pages 1 25 : $1.00 per page X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Postage : Actual cost of mailing. Pages 1+ : $0.50 per page, Search Fee : $20.00 Fees for x-rays and imaging records $8.00/ copy. (iv) Preparing an explanation or summary of the protected health information, if the individual agrees in advance to a summary or explanation and the fees to be imposed, in accordance to 45 CFR 164.524(c)(2)(iii). Physician records have $15.00 affidavit fee. 0000010556 00000 n Pages 11 - 50: $0.73/page For the period, effective October 1, 2022, we have determined that the rate using these indices has increased by 3.1922%, which would result in a maximum state-based rate for copying fees as follows: $27.87 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record; $0.94 per . Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: Electronic records will be provided in electronic format when requested. $0.50. Pages 1 20 : $1.25 per page Pages 11 - 40: $0.85 per page Providers may charge additional reasonable fees for supplies and labor. Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) $5.00/ page for x-rays and other imaging. Our system is incredibly easy to use: Simply submit your medical record request through our secure, encrypted, HIPAA-compliant online portal. Statistics and Records 4-403 Search Fee : $20.00 11/30/2022 2:10:56 PM . Specifically, MHA uses the most recently published U.S. All Urban CPI for Medical Care Services produced monthly by the U.S. Bureau of Labor Statistics (BLS). WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). $69.74 processing and retrieval for 10 pages of microforms. Nashville, TN 37209 For records requests made BEFORE 6/30/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 60% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format., For records requests made on or after 7/1/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 50% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format.. Pages 1 100: $1.00 per page Pages 100+ : $0.25 per page If a record is unavailable, a No Records Found certificate will be issued automatically. 7570 (December 4, 2021), the Department of Health (Department) published the guidelines and fees that a health care provider or facility may charge in response to a request for production of medical charts or records. Pages 1 5 :$15.00 (per admission) The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. X-rays and other media : Reasonable fees may be charged, Charges are based on which is greater: Pages 41+: $0.57 per page Copy Fees for Medical Records in an Electronic Format For medical records provided in an electronic format, the rules provide that physicians may charge no more than $25 for 500 pages or fewer and $50 for more than 500 pages. Max Fee : $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A, Search Fee : $22.88 CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): Areasonable fee may be charged. Pages 101+: $0.25 per page Minimum charge: $10.00, Paper Records: A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . A fee of $5 or no more than $0.50 per page, whichever is greater. Pages 1 - 100: $0.84 per page Some states levy a separate fee for "reproduction costs" which cover materials used for copying (i.e. Per-page fee is 75% of the per-page fee for paper records, capped at $80.00 total. Second Request : $0.50 per page, Paper Records Cost of preparing duplicates of non-paper documents. Reasonable fees for retrieval of hospital, physicians' records, or EMS records if those records are stored off-site. Proof of indigency affidavit may be required. House Bill 714/PA 102-0183 (Sen. Laura Fine/Rep. See Ciox Health, LLC v. Azar, No. Chapter 17 A fee of up to $1.00 may be charged for each year of records requested Florida Statutes 395.301, Itemized Patient Bill The facility may not charge the patient for making such verification records available; however, the facility may charge its usual fee for providing copies of records as specified in s. 395.3025. Any request made via this site or other request to The Records Company, Inc. does not create a business or other contractual relationship between the parties without further communication. S.C. Code Ann. When patients request copies of their own medical records, healthcare providers cannot charge a patient a retrieval or certifying fee for copying records, and the physician cannot require a patient to pay any outstanding bills before retrieving and copying medical records. Pages 31+ : $0.88 per page, Search Fee : $20.00 Pages 41+: $0.16/page. x-rays, microfilm, etc. Pages 61+: $0.47/page, Compensation Please refer to the information at the bottom of this webpage for more detail. Pages 61+: $0.50 per page Rush Fee : Additional $10 if request is completed / sent within two days, Workers Comp: Electronic RecordsIf the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail. Search Fee : $20.00 Pages : 1+ : $0.50 per page Based on a provision in their contract, physicians and IPAs must submit member data when requested or health care operations and quality review. Weve served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Evidence Fee: $15.00 Pages 1 - 5:$15.00 (per admission) Patient access fee may apply for copies. Hospital Records: Pages 11-60 = $1.54/ page; Pages 61-400 = $0.76/ page; Pages 401+ = $0.41/ page. Electronic Records: Medical record copying costs. Pages 31+:$0.61/page Pages 1+: $0.63/page ---There are currently no fee statutes in place forAlaska, Idaho,andSouth Dakota. (iii) Postage, when the individual has requested the copy, or the summary or explanation, be mailed. $20 for 1 20 pages We are also well known for our hands-on service, so if we encounter any issues with your request, we will reach out to you immediately. Social Security : No charge for a request to support a claim under the social security act. Pages 51+: $0.25 per page The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. 0000020060 00000 n X-rays and other media: Actual cost of reproduction, State-by-State Guide of Medical Record Copying Fees. No current laws for copying medical records on record in this state. Pages 51 - 100: $0.59per page A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records Medical record copying fees by state Nationwide rates for record search, storage, and copying You can rely on RRS to retrieve records from all 50 US states. How much does a typical record request cost? X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. You can see the full details on our pricing page. (2) Subsection (c) is repealed. While some entities may use other state or local factors to determine their rates, the method we use is the same method that the Centers for Medicare and Medicaid Services, private health plans, and the Commonwealth of Massachusetts use in calculating their annual inflationary updates. 0000008280 00000 n Pages 401+ : $0.43 per page, Microfilm: Pa.C.S. Search Fee: $20.00 flat fee (first 20 pages) 146.83 (3f)(c)2, Worker's Comp 0000000016 00000 n California: Medical Records Copying Charges Law / Statute Below is the California state statute which controls the amount of money that doctors, hospitals, and other health care providers can charge for copies of medical records provided to the patient or the patient's attorney for use in personal injury or wrongful death civil cases. Max Fee : $100.00 per admission, Attorneys that DO NOT represent the patient: Under 42 Pa.C.S. The limits also apply to both electronic and paper copies. The federal HIPAA regulations do not allow a charge for a preparation fee for records provided directly to the patient. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Pages 26 - 100: $0.50 per page